Presentations and validation move forward together
Teams 1, 4 and 6 will present on Oct 15. Teams 3 and 5 have presented; Teams 2 and 7 continue validating key workflows.
SCHEDULE & OFFICE HOUR
Schedule & Office Hours
Track the current phase, next deadline and Monday team coaching sessions.
AICoE Training and hands-on workshop
Cross-Department AI Workflow
Hands-on Workshop
Cross-department teams turn real workplace challenges into AI workflows that run sustainably, deliver measurable benefits and can be handed over to others.
01 / NOTICE BOARD
Latest announcements
Check this website for key updates. Notifications and materials are primarily sent by email.
Next step
The full implementation and review schedule is available
Problem definition starts Aug 25; deployment and a month of operational observation begin Sep 14.
A fixed 30-minute coaching session per team every Monday
Bring progress and questions to your assigned slot. Refer to the M365 list for the full schedule.
02 / PURPOSE
From workplace challenges to working AI workflows
This workshop goes beyond building a demo.
Teams define a problem, implement, deploy and observe their workflows, producing measurable, adoptable results that others can take over.
Solve real problems
Choose a specific everyday problem and define its users, scenario and success criteria.
Deliver usable results
Move beyond a concept demo and run the workflow continuously in a real setting.
Build evidence of adoption
Observe usage and benefits to prepare the operational evidence required for AIQ6 / AIQ7.
WHO SHOULD JOIN
Who can participate
- Completed the first two AI courses
- Committed to the full implementation cycle
- Normally two people from different departments per team
- Able to propose a real workplace challenge
- Participate in topic reviews and Office Hours
- Complete a month of observation and submit evidence
03 / WORKFLOW
Workshop schedule
Follow the workflow from team formation to the formal certification application window.
- Completed
Confirm teams
Teams complete their cross-department membership.
- Completed
Prepare topics
Identify initial workplace challenges and data directions.
- Completed
Define the problem
Define users, challenges, data sources and success criteria.
- Workflow implementation
Build and test solutions
Improve workflows through Office Hours.
- Buffer period
Refine and prepare for deployment
Complete testing, permission checks and handover checks.
- Completed
Review status and narrow the scope
Confirm viable workflows, permissions and the next validation scenario for each team.
- Current phase
Finalizing results and validating deployment
Complete testable versions, permission and sign-in checks, and prepare presentation materials and operational evidence.
- Submit results
Internal review
Submit results and supporting evidence according to email instructions.
- Review preparation
Add evidence and make revisions
Prepare the formal application based on internal review feedback.
- AIQ certification window
Enter the formal application stage
Final results remain subject to the formal AIQ review criteria.
04 / OFFICE HOUR
Thirty minutes per team. Move one thing forward.
Every Monday, bring this week's progress, blockers and next steps to your team's fixed time slot.
AI Workshop CalendarM365
EveryMon
30-MIN TEAM SESSION
A fixed 30-minute session for each team
Your calendar invitation confirms your slot. Email in advance if you need a change.
- 05min
Share weekly progress
- 20min
Focus on blockers and implementation
- 05min
Confirm next actions
For special arrangements, check availability first and propose another slot by email. The schedule is confirmed by the reply.
What if I cannot find a teammate from another department?
Confirm your interest as announced first. AICoE will help match participants who have not formed teams and confirm final eligibility.
Must each team have exactly two people?
The current guideline is two members from different departments. Special arrangements are subject to AICoE confirmation.
Do I need to book Office Hours?
Each team has a fixed 30-minute slot every Monday, so no weekly booking is needed. For special arrangements, check the availability calendar and propose another slot by email. The schedule is confirmed by the reply.
Where do we submit results?
This website serves as the workshop notice board. Result formats, deadlines and submission methods are provided by email.
Does completing the workshop guarantee AIQ6 / AIQ7 certification?
The workshop helps build evidence of operation and adoption for your application. Final certification remains subject to the formal review criteria.